Commissioning Certificates

Seeking American HVAC distribution & sales partners

Posted on by rp-fgas guru

Are you a HVAC sales rep or distribution agent based in the USA?  If so then read on…..

Are you able to promote, link to or demonstrate our software to your existing clients?

RedPoint F-Gas is the award nominated HVAC field service and F-Gas compliance/Cylinder tracking solution that is one of the most powerful, simple and flexible iOS based offerings in the world today.

  • Track cylinders
  • Track gas usage across assets
  • Manage all field service work
  • Search, print and E-mail commissioning and F-gas certificates to clients

All in one complete, simple and affordable solution!

A complete self contained sales and loyalty solution that is so easy to get started with!

With rewards starting from $50 USD for converting leads via our self managed web system leading to $100 USD with 3 sales bonus of $50USD in any month, you can boost your monthly sales with no risk or outlay.

Become a RedPoint partner today and get the reward you deserve!  

Click here to read more about the RedPoint Rewards program and for information on how to signup for free today

 

 

Don’t use 2 systems to track F-Gas bottles and manage service visits

Posted on by rp-fgas guru

Computers are supposed to make things simple.  However, as the ACR industry moves closer to a fully digital future the risk of adopting several systems to manage different tasks will likely lead to serious data sharing and access problems over time.

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The tracking of F-Gas bottles via barcodes used to be the domain of large enterprise FM companies, however there are several emerging systems that help you keep a basic track of what bottles you have and when to return them.  No bad thing? Well, not if thats all you want to do with them.

The real benefit of computerisation however is the idea that all systems can talk.  Until now this has been a fairly unachievable goal.

If you have considered using a digital or mobile F-Gas and ACR field service solution (which many have) the problem of having more than one system holding useful data becomes compounded.  You end up using bottle tracking to remind you when to return bottles, field service to schedule jobs and possible XL or some oner solution to print and manage F-Gas, ODS and service certificates.

HEADACHE!!!

Meet RedPoint F-Gas Software, the 2013 RAC Cooling Award Finalist

A complete turnkey solution that integrates not only bottle tracking, but F-Gas usage on a per bottle/asset basis along with a seamless field service applications that uses all common barcode systems to integrate barcode scanning into the ACR facilities management work flow.

Engineers can :

  • add and return bottles from stock with a single scan
  • select bottles to decant or recover gas to directly into the job sheet
  • add and commission new ACR assets
  • carry out ad-hoc and scheduled maintenance on assets in your care

Asset and facilities managers can:

  • see all jobs in progress
  • schedule service
  • deploy engineers to a single or 100′s of assets
  • search, view print or email PDF F-Gas and commissioning certificates in seconds
  • see upcoming work
  • create calendar events
  • view all f-gas usage on a per asset/bottle/engineer level down to 0.001 kg per delivery/recovery
  • see all f-gas across any location/installation/entire group of companies
  • deploy ad-hoc sub contractors via the economical app
  • produce tailored asset lists

This is how F-Gas asset management should be.  A single sign on cloud based solution for organisations from 1-1000 engineers that takes care of everything required to perform HVAC service and installation work wight he added bonus of complete F-Gas compliance that exceeds current requirements!

Available for single engineer companies on a pay per use basis and from £360 plus Vat for multi engineer companies.

See the main website for more information today

 

 

 

 

 

5 reasons to ditch paper for your AC & Refrigeration field service

Posted on by rp-fgas guru

F Gas regulation is probably the most significant change to affect the HVAC industry in many years.  Keeping track of assets and service due dates is no longer the most difficult task Air conditioning and Refrigeration service companies face.

Now added to the list of headaches is keeping track of gas usage and leakage to an unprecedented level.

Software such as REdPoint F Gas deliver an to end turn key solutions for asset owners and service providers alike

So what are the difficulties do service providers, facilities managers and even asset owners themselves face in the increasingly legislated world of HVAC?

  1. Asset owners, that’s anyone who owns or operates HVAC equipment now invariably bear ultimate responsibility for correct record keeping in relation to their equipment.
  2. Service providers hold a burden of professional care to ensure they are both qualified and deliver the service correctly.
  3. Large asset owners are demanding innovation and more accurate electronic methods for lodging, storing and retrieving F Gas service certificates.

Switching to paperless record keeping and mobile workflow management helps in a number of ways:-

Firstly it is just good ecological and environmental practice! If you own hundreds of thousands of assets then keeping volumes of paper certificates and log sheets is just unacceptable, expensive and some may argue irresponsible from a corporate environmental perspective.

Second to the beautiful planet we call home is the basic truth that it is just cheaper and more efficient to do it electronically.  Just how much can be saved is quite staggering and a recent survey across a typical 2 years of a SME Air con company managing around a 1000 assets gave consistent savings in the 60% + region over using paper forms.

Thirdly is the reduced risk that is inbuilt into electronic F Gas management.  As the penalty for non compliance becomes very real and government agencies seek to use the threat of legal action to make offenders take note, asset owners will become increasingly concerned that the service provider they employ is not only capable of doing the work but is also capable of proving they have done the work.  Electronic access to F Gas certification documents drives a more efficient, risk free process and allows service providers to deliver innovative and cost effective solutions that work at scale.

Fourth in the list is management of staff and the protection of the precious F Gas.  F Gasses are unlike many other commercial consumable products in so far as if you loose some, a simple “get some more” may not protect you from potential legal and financial implications.  Green House Gasses (GHG) are seriously environment damaging and F Gas regulations are focussed heavily on tracking their release into the atmosphere with strict rules.  Unlike a box of nails, if a bottle of gas goes missing or more interestingly some of its contents, then the bottle contract holder may face unwelcome attention at some point.  Electronic tracking of not just the bottle cylinder but its actual contents is essential not optional.

One final reason to consider switching to paperless F Gas management is interoperability.  Many service providers utilise sub contractors to deliver service work for their clients.  Here is were mobile devices and centralised services stand out from anything that has gone before…   With the addition of a simple F Gas app to an engineers device, they can easily connect securely to different systems to download and synchronise work sheets, capture asset information and complete work on an ad-hoc basis.

So all in all its, cheaper, faster, more reliable, less error prone, expandable and more environmentally friendly to move from pen and paper to electronic F Gas record keeping.

The RedPoint F-Gas Platform is a powerful but simple and cost-effective tool that helps you manage all your customers’ Air Conditioning and Refrigeration servicing needs using your iPhone® or iPad®.

It produces Air Conditioning routine service, commissioning and F Gas certificates that can be stored, searched, E-mailed or printed.

Try our simple solution today

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How can #CAFM lower cost and improve efficiency in Air conditioning service #SaaS #cloud

Posted on by rp-fgas guru

Computer Aided Facilities Management or CAFM is the term used to describe the use of one or more integrated software systems that allow an organisation to organise and catalogue assets in a database.

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The database is the central core of the CAFM system and allows multi hierarchal systems to act upon and select the data to drive useful information systems and processes critical to the core business function.

Examples of information gathered or created by CAFM are:

  • Schedule on demand and ad hoc service visits
  • Keep track of consumables used to deliver the service
  • Manage remote engineers and mobile work force personnel
  • Interact with remote Machine to Machine M2M systems to gather sensor data
  • Monitor job status and service performance
  • Generate reports
  • Predict future work loads and drive decision making

Air Conditioning and Refrigeration Service is a perfect example of an industry that can lever the potential of CAFM.  The high number of assets involved and the on site nature of their maintenance make it voracious consumer of man hours.  Costs saving opportunities are few and far between so small savings in fixed processes are obvious targets to save money and time.

Our research into costs attributed to the use of paper and pen versus mobile digital asset capture and service record generation threw out some interesting results.

The average small Air Conditioning  service business can service at least a thousand AC assets in a year.  A typical F Gas and service sheet would contain anything upto 30+ fields of specific information.  Roughly that is 30,000+ fields of text (100,000 words) to hand write onto paper.  Those same 100,000 words are then typed across to another system when an engineer gets back to the office, and by this point there is no real database as such in place for all that effort! Just duplication and time wasted.   The average unskilled typist manages just 19 words per minute when composing text!

“Paper and pen is costing your Air Conditioning service business AT LEAST £926  to $1398 USD a year”

100,000 words / 19wpm = 5263 minutes 5263/60 minutes = 87.7 Hours spent typing up information from written service forms.  Another way to put that is around 5 and a half minutes to process a single service form from paper to spreadsheet.

The average wage of a HVAC and Refrigeration engineer is £10.57 or approx. $16 USD.  So with the above in mind, paper and pen is costing your Air Conditioning service business AT LEAST £926  to $1398 USD a year for a single busy service engineer.  That equates to approx. £0.92p or $1.39USD per asset serviced.

Add to that the cost of 1000 paper forms X 2 in duplicate, printed out again in the office and possibly then sent to a customer.  Add the cost of printing and the cost of your ever swelling hard disk and backups

Add further to that the cost of errors, lost paperwork, return visits etc and we can see the cost keeps growing.  If that sounds realistic to you, then clearly there is some room for improvement?

Any size of HVAC business can move to a paperless solution and realise huge savings and improve their image to customers and reduce carbon usage and waste.

Until today you may not have considered the hidden costs of service work, slowly eating away at your bottom line.  Hidden as they are they are easy to see once you look for them.  Click here to run our free online HVAC Service Cost Calculator and see for yourself. The good news is that no matter what size of service business you run, you can have access to the latest technology for a cost that totally makes sense.  Not only does moving paperless save cost, time and reduce errors it also adds a number of other benefits such as:

  • improved efficiency
  • more accountability
  • reduced theft
  • improved customer experience
  • improved company image
  • competitive advantage
  • the ability to expand and reduce team size quickly
  • reduced staff frustration
  • more pens in the stationery store ;-)

RP F Gas is the clear standard in multi device and cross platform service software.  Offering what we believe to be the most simple to calculate cost per use available today.

Built on some of the industries most powerful cloud computing platforms for seamless scaleability, RP F Gas Software is managing, protecting and helping service teams nationally to deliver cost reductions and improved efficiency.

Backed by a growing number of international distributors including HVAC trade counters who can help and advise you on how to get the best of your system and keep you upto date with the latest developments.

Data entry should not be a barrier to adopting mobile HVAC field service software

Posted on by rp-fgas guru

The problem

Any Air conditioning or Refrigeration service business more than a few years old will generally have generated a considerable volume of data.  Worse still that data will generally be in more than one format, stored in more than one system and usually someone in the business will have the “special knowledge” of “how we do things”.

That’s great when you are staring out, but once you realise that XL files and filing cabinets are going to start holding back your plans for world domination your thoughts will usually turn first to “I wonder if there is a solution out there?“, then it will quickly move to “How on Earth will we get all of our data into this?”

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Air conditioning engineers are generally not 40 wpm typists and you already have enough to do without having to get 2000 customer records and 5000 assets into a new computer system right?

The solution is digital on boarding

The solution to the problem is to ensure that your chosen solution provider offers an “on boarding solution”.  On boarding is the process of taking your existing database information and importing that into a new system in a way that minimises manual data entry.  On boarding isn’t for everyone.  Some will prefer to just start from scratch and migrate slowly to a new system.  in that way they can cross reference the results from old to new and evaluate if the new system is providing the right information they need.  What matters is that the service is available should you need it.

The RedPoint F-Gas Platform is a powerful but simple and cost-effective tool that helps you manage all your customers’ Air Conditioning and Refrigeration servicing needs using your iPhone® or iPad®.

It produces Air Conditioning routine service, commissioning and F Gas certificates that can be stored, searched, E-mailed or printed.

Our unique and flexible pricing options means that you only pay for what you use and the more you use, the cheaper it gets.

We offer bespoke on boarding on request for a small charge and can help you export from your existing systems and import that data for you.

 

 

 

 

 

Air Conditioning Service Software

Posted on by rp-fgas guru

Manage your Air Conditioning service visits with your mobile device and keep track of F Gas usage for your equipment using a central easy to use database.

  • Add new assets, locations and customers
  • Handles packaged, indoor and outdoor systems
  • Generate commissioning certificates
  • Any F Gas type, quantity or system configuration
  • Handles customised multi/split systems
  • Track F-Gas bottles usage and contents
  • Bottle diary so you won’t miss a return date
  • Assign service jobs to selected engineers
  • Monitor status of service visits in realtime
  • Access complete asset lists for any location/sub location
  • Download digital F-Gas certificates

Simple mobile app that works even when you have no signal lets your engineers access the information they need most.

mobile Air Conditioning App

 

Simple yet powerful cloud database lets your facilities manager or service manager access all the information that matters, quickly and efficiently

Air Conditioning database software

 

Available in a range of affordable options.

Click here to view options